Join Our Team: AAHB is Seeking a New Executive Director
The American Academy of Health Behavior (AAHB), founded in 1998, serves as the “research home” for health behavior scholars committed to excellence and diversity in research to improve the public's health. AAHB currently has over two hundred members. Detailed values and goals of AAHB can be found at here.
The American Academy of Health Behavior (AAHB) invites applications for the part-time position of Executive Director who plays a pivotal role in advancing the mission and goals of AAHB. This leadership position requires a dynamic, innovative, and dedicated individual who will be responsible for overseeing various aspects of the organization, including financial management, organizational development, meeting and conference planning, membership management, communication strategies, and coordination of activities. Interested applicants will have the unique opportunity to actively engage in strategic planning with the Board of Directors, aligning their efforts with the overarching missions and visions of the Academy. Applications from highly qualified and dedicated individuals are extremely welcomed.
This position would ideally start July 1, 2024. Applications received by November 10, 2023, will receive full consideration, and will be accepted until the position is filled.
Responsibilities:
- Financial (approximately 15% of the job time): Assist Treasurer in the development of the annual and conference budgets and provide real-time monitoring of annual and conference budgets and projections reports to ensure AAHB is on pace with utilizing budgeted dollars. Manage accounting of all incoming funds including membership dues, registration fees, invoices, and donations and sponsorships. Timely payment of AAHB bills, vendor contracts, annual and conference expenses, licensing fees and monthly reconciliation of checkbook. Assist the Resource Development Council in soliciting donations and sponsorships (conference and non-restricted donations), Report financial state of the Academy to the Board, and ensure timely filing and payment of all tax-related documentation and fees.
- Organizational (approximately 30 % of the job time): Manage the daily administrative operations of the Academy including keeping inventory of office and conference supplies and equipment, and managing all relevant internal and external communications including, but not limited to phone, printed and electronic materials, etc. Create calendaring details for and attend monthly Board of Director meetings as a non-voting member and create monthly board Agendas along with the President. Monitor content on the website and work with committee/councils and webmaster to keep content up-to-date. Work with member delegates on annual on-boarding of new Board of Director members. Create and email advertising invoices for job postings from non-member requests. Work with Marketing and Communications Council to review, approve, and distribute job posting requests from members and non-members.
- Membership (approximately 25% of the job time): Monitor membership applications and work with Membership Council to process and welcome new members and Fellows. Manage membership renewals and lapsed members.
- Conference planning/meeting planning (approximately 30% of the job time): Assist with all aspects of planning, implementing, and budgeting of conference. Coordinate annual exploration of options for future conference locations, attend site visits as needed, and negotiate tax-exempt status and venue contracts including hotel room rates, AV and food costs, poster stands, etc. Provide guidance to Conference Planning Committee on program-related details. Collect electronic materials such as speaker pictures/bios to assist with marketing efforts including maintaining an updated conference webpage. Create and monitor conference registration site, arrange for CHES/MCHES continuing education credits, prepare ahead for event logistics (create registration packets, order award plaques, collate speaker presentations, ship materials, etc.), and serve as point-of-contact for all “day of” needs. Recruit conference helpers to help with conference proceedings and recruit a conference “host institution” to provide in-kind printing support. Coordinate with speakers and others as appropriate to secure hotel rooms, provide stipends, and process reimbursements. The annual AAHB conferences are held in the spring (primarily in March). Past locations of these conferences have included captivating destinations, for instance, Savannah, GA, San Francisco, CA, Key Largo, FL, Greenville, SC, Portland, OR, Tucson, AZ, and San Antonio, TX. In addition, provide logistical assistance to the President in planning the mid-year Board meeting, negotiate hotel room rates, arrange meals, and other tasks as needed.
Administrative Structure and Term of Employment:
The Executive Director is responsible to the Academy and reports to the Board of Directors. The Board hires the Executive Director for a 3-year term with a 6-month probationary period and with the potential for renewal based on performance and organizational needs. The Executive Committee will provide an annual evaluation.
Executive Director Budget Items:
AAHB will budget the following expenses items for the Executive Director, including: part-time salary ($1,400/month), phone ($30/month), travel expenses for site visit(s) mid-year Board meeting, and annual conference (up to $2,000), waived conference registration fee, clerical assistance assembling conference materials ($500), a laptop (subject to approval), and annual bonus indexed to the profits of the scientific meeting at a rate not to exceed 10% of those profits.
Candidate Profile:
Candidates must hold skills in leadership, organization, service, and, especially, a positive team spirit. In addition, the most attractive candidates will possess:
- Strong financial management skills;
- Excellent organizational abilities and attention to detail;
- Good interpersonal skills, effective communication skills, and the ability to work cooperatively and congenially with AAHB members and the Board of Directors;
- Familiarity with virtual collaboration tools and remote work best practices;
- Working knowledge of technological tools and electronic systems;
- A strong work ethic, an ability to multi-task, determine and set clear priorities, and meet deadlines;
- Unquestioned, unassailable personal integrity;
- Recent experience in leadership and/or administrative role.
This will be a fully remote position, and candidates must have the necessary remote work setup and environment.
How to Apply:
Interested candidates should submit a resume/CV and a statement describing their interests and qualifications to Hsien-Chang Lin, AAHB President, at linhsi@indiana.edu by November 10, 2023. Questions regarding this position may be direct to Dr. Lin.
AAHB is committed to fostering diversity and inclusivity in our workplace. We do not discriminate on the basis of race/ethnicity, color, religion, sex, sexual orientation, national origin, age, disability, or any other characteristic protected by law. We encourage applications from individuals of all backgrounds and experiences. Please note that only shortlisted candidates will be contacted for interviews.
Download job announcement here.
