2021 Directions for Accepted Poster Abstracts

Congratulations on your acceptance for this year's AAHB Conference!

This is our first time using a virtual platform, and we very much appreciate your patience as we work on the logistics. Here are some updates as we get ready for our March conference.

If accepted, you or a co-author is expected to register for the virtual conference.

No Show Policy: Cancellations for accepted abstract presentations must be due to professional and/or personal/family emergencies and must be communicated directly to the AAHB Research Review Chair. Cancellations must be made prior to the first day of the virtual Meeting. Those in violation of this policy will be subject to a one-year probation period during which they may not present at an AAHB annual meeting.

Please direct all questions concerning abstract submission and the review process to the 2021 Research Review Committee Chair, Erika Thompson (erika.thompson@unthsc.edu).

Submitting Posters: You should have received an email from Genigraphics (instructions below). This site will host our posters. We ask that you submit your posters online by March 8th at 1PM EST. That gives all conference participants time to review posters. We are also encouraging uploading audio files with your posters since this is a feature available online.

Viewing Posters: Once the posters go live, there will be a comments feature in case you want to leave a message for a presenter and answer questions from fellow conference attendees.

Presenting Posters: On the poster submission site, you'll see that your poster is assigned a particular topic that aligns with a time slot.  We ask that presenters are available during their assigned session.

Networking During Poster Sessions: As for the actual conference session, we would still like to have opportunities for networking during poster sessions - an essential component of the AAHB experience. We have set aside two conference days for posters. Below you'll see a schedule of topics per day for 30 minute sessions. Each topic breakout room will have 5-7 poster presenters available for discussion and networking. Anyone is able to join. We will share more details with Zoom links very soon.

·         March 19th 3:00PM Topics: Aging, Alcohol, COVID-19-Group 1, Disparities

·         March 19th 3:30PM Topics: COVID-19-Group 2, E-Cigarettes, Social Support, Substance Use

·         March 23rd 3:00PM Topics: COVID-19-Group 3, Mental Health, Physical Activity, Vaccine/Prevention

·         March 23rd 3:30PM Topics: Programs/Evaluation, Sexual Health, Substance Use-Group 2, Violence/Trauma, Weight/Food

AAHB has partnered with Genigraphics to provide virtual poster session services for this year’s Annual Scientific Meeting which will be held virtually in March 2021. Posters will be available for viewing online beginning March 9th and will remain online for 5 years. Our virtual session this year includes several interactive features to help you present your poster virtually both synchronously and asynchronously such as Video, Audio, Zoom, and Chat. The poster session portion of our conference will take place on March 19 & 23, 2021 from 3-4 pm EST. 

Go to https://www.genigraphics.com/aahb to upload your ePoster file. 

There is no charge for submitting your file and the process takes only a few minutes. 

The deadline to upload is 1:00 Eastern Time on Monday, March 8, 2021

POSTER FORMAT REQUIREMENTS 

Your poster must meet these guidelines or use one of the templates at https://www.genigraphics.com/aahb 

  • Files should be no more than 5MB in size. Contact Genigraphics if this is an issue. 
  • There are NO poster dimension size requirements
  • The poster must contain the Title, Authors and Affiliations. 
  • Files must be in PowerPoint (.ppt or.pptx) or Adobe Acrobat (.pdf) file format. 
  • Fonts other than standard Windows TrueType must be embedded in the file. 

POSTER TEMPLATES 

  • Suggested templates are available https://www.genigraphics.com/aahb 
  • These templates are sized for online viewing, but ALL dimensions and templates are acceptable. 
  • All files will receive a complimentary design review.

AUDIO 

  • Audio and/or video files are not required but are strongly encouraged
  • Presenters can upload an audio file of up to 5 minutes in length. Files should be less than 5MB in size. 
  • Audio files should be uploaded in mp3, wav, ogg, or m4a file formats. 
  • To record audio on your computer, one option is https://online-voice-recorder.com/ which records in mp3 and saves to your downloads folder. Another option is to use Windows Voice Recorder. 

VIDEO 

  • Audio and/or video files are not required but are strongly encouraged
  • To include a video, please enter the URL hyperlink for the video site when uploading your poster. 

ABSTRACT INFORMATION 

  • When you upload your poster, you will have the opportunity to add your affiliations and make any necessary edits. 

For questions regarding the 2021 poster session, please contact Genigraphics at: 

Email: info@genigraphics.com 

Phone: 913-441-1410 

Toll Free: 800-790-4001 (US & Canada) 

Overseas customers: We are happy to use Zoom for free calling or please use US Country Code +(1) 

Download a PDF of Poster Instructions with screenshots

AAHB 2021 Virtual Poster Session Instructions for poster authors.pdf

Not sure what day your poster is assigned to? 

Please create an account at https://www.genigraphics.com/aahb and enter your name into the search. 

Below is an example of what you will see. 


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