The American Academy of Health Behavior

Academy Bylaws


 (Last Revision 3/5/2019)

          

Article I: Name

The name of the organization shall be the American Academy of Health BehaviorTM, hereafter referred to as The Academy.

Article II: Guiding Principles

The mission of The Academy is to serve as the research home for health behavior scholars committed to excellence in research and diversity in research to improve the public's health.  The Academy goals include:

  • Fostering the development and dissemination of knowledge through sponsorship of scientific meetings, symposia, and publications. 
  • Recognizing outstanding achievements in the area of health behavior, health education, or health promotion research.
  • Encouraging collaborative research efforts.
  • Influencing health policy and allocation of resources within agencies, private foundations, and universities.
  • Foster the research career of young scholars.
  • Create and sustain an environment that is welcoming and inclusive of diversity as reflected in the membership, health behavior issues, approaches, and dissemination.

The Academy values include:

  • Diversity- Dynamic and consistent efforts to promote diversity as a critical component to enrich and contextualize our activities
  • Equity - Dedication to promoting, including, and respecting the diversity and strengths of individuals, organizations, communities, and populations.
  • Excellence - Strives to achieve the highest standards of excellence in all aspects of The Academy.
  • Health Behavior Research - Commitment to science-based research that leads to new knowledge, advances practice, and informs national health priorities.
  • Honesty and Integrity - Guided by a collective commitment to sound and just ethical behavior in research and practice.
  • Merit - Commitment to professional recognition within The Academy based on scientific merit and accomplishments.
  • Professional Growth - Fosters mentoring and development for all members of The Academy across the professional life-span.

Article III: Membership In The Academy

Membership in The Academy is merit-based and all prospective members must submit an application for review. There are three membership categories in The Academy: (1) Student Member; (2) Affiliate Member; and (3) Full Member; and four membership distinctions: (1) Founding Member; (2) Charter Member; (3) Fellow Member; and (4) Emeritus Member.

3.1. Membership Application: Membership applications are reviewed by the AAHB Membership Development Council. Applicants will be informed of membership decision within 14 days of application. Once approved, applicants have 60 days to activate their membership by paying membership dues. If dues are not paid within 60 days, applicant will be required to reapply for membership.

3.2. Membership Categories

Student Member: Student membership is a status for doctoral students interested in Health Behavior Research who wish to become involved in the Academy as they work toward completing the requirements for Affiliate or Full Member Status. Successful applicants must be enrolled in a doctoral program in a related field. Student members receive discounted membership dues and conference registration rates. Student members cannot hold an office within The Academy. Student membership is limited to a maximum of seven years.

Affiliate Member: Successful applicants must have at least two refereed data-based papers (quantitative or qualitative) published in national or international journals that regularly report findings of original health behavior research. Manuscripts can include publications that are online ahead of print, such that the article has been accepted for publication and is available online, accessible in PubMed, or indexed with a DOI, etc. The intent of the Affiliate Membership category is to provide beginning researchers an opportunity to become involved in The Academy  as he or she works toward completing the requirements for Full Member status.

Full Member: Open to persons who (i) provide evidence of scientific training beyond the undergraduate level; and (ii) have at least 10 refereed, data-based papers (quantitative or qualitative) published in national or international journals that regularly report the findings of original health behavior, health education, or health promotion research. Manuscripts can include publications that are online ahead of print, such that the article has been accepted for publication and is available online, accessible in PubMed, or indexed with a DOI, etc. 

3.3. Membership Distinctions

Founding Member: Limited to the original 33 people who accepted the invitation and challenge to establish The Academy. Founding Members do not hold any special privileges beyond that of a Full Member. This membership distinction is merely a designation.

Charter Member: Limited to the 18 people who responded to an open invitation to join The Academy before January 1, 1999. Charter Members do not hold any special privileges beyond that of a Full Member. This membership distinction is merely a designation.

Fellow Member: The status of Fellow is a superior distinction conferred by The Academy on members in recognition of an outstanding contribution to health behavior research. Fellow Members are entitled to use the designation of FAAHB after their degrees if they are active members. This category is open to members of The Academy who meet the following criteria

  • Been an active, Full Member of the Academy for at least three years.
  • Authored or co-authored at least 50 refereed research papers (e.g. original data-based [quantitative or qualitative] research, data-based literature reviews, research syntheses, research theory papers) published in national or international journals that regularly report the findings of original health behavior research.
  • In addition to the above, candidates must also meet one of the following criteria:
    • Presented at least 75 scientific papers at national or international professional meetings.
    • Received at least 25 external research grants as a principal investigator or co-principal investigator.
    • Received at least $1.5 million (or U.S. dollar equivalents) in external research grants as a principal or co-principal investigator.
    • Contributed significantly to the advancement of knowledge in health behavior through research conducted and disseminated of such magnitude as to equal any of the other categories above.

Emeritus Member: Emeritus is a status intended for individuals who are retiring from full time employment  but wish to remain actively involved in the Academy. Emeritus status requires a minimum of 10 years of continuous membership as a Full member and certification of "retired’"status. Emeritus members receive a reduced annual membership dues ($80) and annual meeting registration at ½ regular cost. Emeritus members receive no journal and cannot hold office in the Academy. Emeritus Fellow members may retain Fellow designation as long as membership is current. 

C. Revocation of Membership.

Membership can be revoked by failure to pay dues. In addition, any member may be suspended for a period of time or expelled from The Academy for just cause including, but not limited to, violation of any of the bylaws or rules of the organization, or for public conduct prejudicial to the best interests of The Academy. Suspension or expulsion requires a 2/3 vote of the Board of Directors. A specific statement of charges shall be sent by certified mail to the last known address of the member so charged at least 30 days prior to the action of the Board. The statement shall also include a notice of time and place where the Board will meet to consider the charge so that the member has the opportunity to prepare a defense and refute the charge if he or she so desires.

Specific causes for expulsion shall include, but shall not be limited to, the following: 

  • Representation of personal views or opinions to the media or to the public as official positions or policies of The Academy, in the absence of explicit authorization by the Board of Directors. 
  • Conduct that contravenes the stated goals of The Academy, including but not limited to fraud, plagiarism, misrepresentation of research, and actions not in concert with the professional standards set forth by The Academy. 
  • Evidence of misrepresentation of information on the application form. 
  • Proof of scientific misconduct. 
  • Conviction for a felony or serious legal offense (as determined by the Membership Development Council) while a member of The Academy. 
  • Other actions detrimental to the activity, vitality, or reputation of The Academy

Article IV: Governance and Structure

  • The Academy is governed by its membership in accordance with the Bylaws by the selection/election of members of the Board of Directors, its executive officers (5 members), 3 delegates, and its Councils and Committees.  
  • The President is the Chief Executive Officer of the Academy.
  • The Board of Directors consists of the President, President-Elect, Immediate Past President, Secretary, Treasurer, three Member Delegates, six Council Chairs, the Conference Planning Committee Chair (for the current year) and the Executive Director (non-voting).
  • The Executive Board shall consist of the President, President-Elect, Immediate Past-President, Secretary, Treasurer, and the Executive Director (non-voting).  The Executive Board has the authority to exercise all functions of the Board between annual meetings of the Academy and when the Board is not in session.
  • There are six Councils (Membership Development Council, Professional Development and Mentoring Council, Marketing and Communication Council, Resource Development Council, Awards Council, and Diversity and Equity Council) and five committees (Nominating, Strategic Planning, Past Presidents, Conference Planning, (Future) Conference Planning, within the governance structure of the Academy.  The Councils and Committees recommend program directions and policies to the Board for action.
  • The President Elect shall serve one year, then become President for a year, and serve a third year on the Board as the immediate Past-President.
  • The Secretary and Treasurer are elected for 3-year terms, which are renewable.
  • Three delegates shall be elected to 3-year terms that are staggered so that one is elected each year.
  • The Council chairs shall be appointed by the Board for 3-year terms that are staggered so that no more than two change each year.
  • Members of the Executive Board serve as Committee Chairs for the Nominating, Past Presidents’, and Strategic Planning Committees.  The Conference Planning Committee (current) is co-chaired by the President and a Full Member of the Academy.
  • The Executive Director is contracted for a 3-year term, which is renewable.
  • Board members must be Full Members of the Academy.
  • The Board may vote to add additional Board members for specified terms.

4.1. Board of Directors

4.1.1. General Functions of the Board of Directors 

The Board is the policy making body of The Academy within the limitations set forth in the Bylaws. As the policy-making body for The Academy, members of Board have ultimate responsibility for the management of the affairs of The Academy. They are expected to bring a sincere conviction that The Academy performs a critical function and plays an important role in advancing the field of health behavior research as defined in the Bylaws of The Academy and are expected to always act in the best interest of The Academy . Members of Board are the primary force in enabling the organization to achieve its mission and goals, realize its opportunities and fulfill its obligations to the members of The Academy .

Members of Board must be willing to commit time to the activities of The Academy, including attendance at the annual (in person) midyear (in person) and monthly (telephone) Board meetings, acceptance of committee assignments and committee work, and adequate preparation for committee meetings and Board discussions.

The Board shall: 

  • Establish policies to govern The Academy
  • Establish nomination and election procedures
  • Nominate the officers of The Academy
  • Adopt and amend the Bylaws
  • Identify issues and establish priorities for The Academy
  • Appoint, employ, and discharge an executive director, who shall be responsible for much of the day-to-day operation of The Academy, and shall administer staff operations, all subject to the general oversight of the Board
  • Coordinate strategic long term planning for The Academy
  • Exercise such other powers and functions as may be necessary for the best interest of The Academy
  • Delegate certain of its authority and responsibility to the Executive Board
  • Plan and carry out the annual meeting 

4.1.2. Standards of Service

Each member of The Academy voluntarily assumes their position as a matter of professional duty undertaken on the basis of professional status and commitment to the field of health behavior research. Recommendations and decisions should be based on the best available scientific evidence. The member will not utilize their position on the Board for personal gain or to directly benefit the organization they represent. 

4.1.3. Meetings of the Board

  • Annual Meeting: The Board of Directors shall meet meet face-to-face (ie. in person) prior to and in conjunction with the annual conference. The meeting is split into two days: the evening prior to the opening day of the conference and the following morning, with the current President presiding over the first meeting day and the incoming President presiding over the second meeting day.  Both the outgoing Board and the incoming Board shall attend the second day of meetings, but only the new Board will have voting privileges.  Typically, meeting time on day one is a one-hour on-boarding for new Board members, a full Board meeting for approximately 2.5 hours, followed by a Board dinner. The meeting time on day two is approximately 4 hours. Board members are not compensated for their travel to the annual meeting; however, meals may be covered if resources are available (determined in that year’s annual budget).  Although the President-Elect presides over the second day of the meeting, he/she does not take over as President until the conclusion of the annual meeting.
  • Mid-year Meeting: The Board will also meet in person approximately 6 months after the annual meeting at a location specified by the Board members. This meeting is held over a two-day period (typically Monday-Tuesday), with a full day of meetings on day 1 (followed by Board dinner) and concluding with a brief meeting on the morning of Day 2.   Board members are not compensated for their travel to the midyear meeting.  The Academy pays for all meals on day 1 (Monday) and breakfast on day 2 (Tuesday); however this allotment is contingent on available resources of The Academy.
  • Monthly meetings: The Board will meet monthly by phone or internet conferencing (e.g., Skype) at a time specified by the Board members. These meetings will last approximately 1 hour.
  • The President of The Academy shall preside at meetings of the Board, and in the President’s absence, the President-Elect shall preside.
  • A majority of the voting members shall constitute a quorum.
  • Board members and staff shall make periodic written reports to the President, who shall report overall developments to the Board and to the membership. 
  • Meeting agendas will be distributed to Board members at least one week prior to the meeting.  Board members and staff should attach all documents and reports for discussion to the agenda as soon as possible. All meeting minutes will be distributed to Board members within one week following each meeting.

4.1.4. General Expectations and Responsibilities

Service

  • Prepare for and attend annual Board meeting, held just prior to the Annual Scientific Meeting and the mid-year Board meeting, typically held in early fall each year.  Expenses incurred in conjunction with attending these Board meetings are not reimbursed;
  • Serve in leadership positions and accept committee assignments willingly. Active participation in at least one committee is expected;
  • Abide by the Bylaws and policies of The Academy;
  • Represent the Board and The Academy in an independent and professional manner.

Policy and Programs

  • Participate knowledgeably in the establishment and development of basic policies, programs and services that will further the goals and objectives of The Academy;
  • Set program priorities, provide fiscal oversight and ensure that adequate resources are available and directed toward priorities;

Fiscal and Fiduciary

  • Work to ensure the long-term financial stability and integrity of The Academy;
  • Work to ensure that The Academy adheres to established financial policies;
  • Read and understand The Academy’s financial statements;
  • Assist in ensuring the adequacy of resources to meet current and long-term needs.

Development

  • Assist in efforts to increase the membership in The Academy;
  • Assist in efforts to provide adequate resources for Academy programs.

Evaluation

  • Participate in The Academy’s periodic assessment of its performance and recommend improvements in such areas as governance, organization, responsibilities, and services provided;
  • Participate in appointing, supporting, and monitoring the performance of the Executive Director.

4.1.5. Vacancies

When vacancies occur on the Board, the President shall recommend candidates to fill the vacancies. When vacancies occur mid-year, the current President recommends candidates to the Board. When vacancies occur as the result of completion of a term or as a result of a Board member taking on a different role on the Board at the completion of their current term, the incoming President recommends candidates to the Board. In any case, approval requires a two-thirds vote of the Board.

4.1.6. Removal from Office

Failure by any officer, council, or committee chairperson to carry out assigned duties or to attend two consecutive Board meetings will be grounds for removal from office and/or from the Board. Removal will be decided by a 2/3 vote (the Board member in question cannot vote) of the Board. Should informal discussions with the President or other representative of the Board fail to resolve the problem, the officer or chair in question will be given written notice of the Board's intention to remove him or her 30 days prior to voting for removal, so that he or she may prepare and present a defense.

4.1.7. Compensation

With the exception of the Executive Director, members of the Board of Directors shall not receive compensation for their services or for their travel to/from Board meetings.

4.2. The Executive Board 

The Executive Board shall consist of the President, Immediate Past-President, President-Elect, Secretary, Treasurer, and the Executive Director (non-voting).

4.2.1. Functions of the Executive Board

The Executive Board may act in place of the Board of Directors between Board meetings on all matters except those specifically reserved to the Board by the Bylaws, pursuant to delegation of authority to such Executive Board by the Board of Directors. Actions of the Executive Board shall be reported to the Board for ratification at the next Board Meeting.

The focus of the Executive Board is on the day-to-day operation of The Academy between Board Meetings, which includes the following responsibilities:

  • Personnel management (Executive Director, independent contractors)
  •  Financial oversight
  • Elections oversight

4.2.2. Meetings of the Executive Board

The Executive Board will meet face-to-face or by phone monthly, unless there is no business to discuss. At a minimum, the following meeting times will be used to address specific, time-sensitive issues:

  • Feb/March (prior to the annual Board meeting, held at the annual conference)
  •  June (prior to June Board meeting) – to review the proposed Academy and conference budgets for the following year, as proposed by the Treasurer and Executive Director
  • September (prior to the midyear Board meeting)
  • November – to discuss the election slate
  • December – review annual meeting progress, review financial status
The President may call additional meetings of the Executive Board as the business of The Academy may require or a meeting shall be called by the President at the request of two members of the Executive Board.

4.2.3. Personnel Responsibilities

The Executive Director is an employee of The Academy, reports to the Board and is governed by the goals, plans, bylaws, and policies of The Academy. The Executive Director receives a stipend and selected operating expenses as determined by the Board. The Executive Director is expected to function with a high degree of autonomy without daily supervision, but in close and regular communication with the President, Executive Board, and Board. The Executive Director works directly with other elected and appointed members of the Board to facilitate the accomplishment of specific activities and to improve functioning. The Board hires the Executive Director for a 3-year term with a 6-month probationary period (for new Executive Directors only, not for continuing contracts). The Executive Board will provide an annual evaluation.

4.2.3. Financial Responsibilities 

The Executive Board is responsible for the oversight of the financial health of The Academy.  Led by the Treasurer, the group is charged with the following policy setting and oversight responsibilities:

  • Make recommendations regarding fiscal policy to the Board, including but not limited to proposals and recommendations regarding investment and management of The Academy reserves.
  • Establish and monitor accounting and fiscal procedures.
  • Establish and monitor annual and conference budgets.
  • Regular review of expenditures.
  • The fiscal year shall be July 1 to June 30. Annual budgets will be presented and approved by the Board at the June meeting prior to the beginning of the new fiscal year.

4.2.5. Elections Oversight

The Executive Board is responsible for the oversight of the nomination process and election of Board Members of The Academy.  Led by the President-Elect, the group is charged with the following oversight responsibilities.

  • Develop a slate of potential candidates for open seats on the Board of Directors. 
  • Present to the full Board for approval.
  • Oversee the development of the election ballot, including soliciting candidate CVs and vision statements (for Presidential candidates only).
  • Announce the election winners via the AAHB listserv.

4.3. Specific Responsibilities of the Members of the Board

Members of the Board shall adhere to the roles and responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual. 

  • President
  • President-Elect
  • Past-President
  • Secretary
  • Treasurer
  • Member Delegates
  • Council Chairs
  • Conference Planning Committee Chair
  • Executive Director

4.4. Councils and Committees 

Councils and Committees are groups of members organized and charged with a particular task. All Councils and Committees of The Academy report to the Board through their respective Council Chair.

The distinction between a Council and a Committee is that Councils perform substantive ongoing work of the Academy while Committees are time-limited or ad-hoc in nature or created for a specific purpose.

4.4.1. Appointment/Composition

  • There are six permanent Councils (Awards, Membership, Diversity and Equity, Resource Development, Marketing and Communications, Professional Development and Mentoring) and five permanent Committees (Nominating, Strategic Planning, Past Presidents, Conference Planning, (Future) Conference Planning). 
  • Committees serve specific functions; composition and roles are outlined in the most recent version of the AAHB Policies and Procedures Manual.
  • Each Council shall consist of the Council Chair and at least three Affiliate or Full members
  • All Council chairs shall serve a 3-year term of office and terms should be staggered to allow for continuity
  • No Council Chair may serve successive terms of office
  • The nomination of a Council Chair shall be made by the President-Elect and approved by a majority vote of the Board of Directors.
  • The nomination of Committee Chairs shall be made by the President and approved by a majority vote of the Board of Directors if Committee chair is not already defined by existing Procedure.

4.4.2. Council and Committee Meetings 

Councils and Committees shall conduct business via mail, e-mail, conference call, or in person, as needed during the year.

All Councils are open to any member of The Academy. Incoming and outgoing Council and Committee members should meet in a joint session during the annual meeting to insure continuity of council and committee function and tasks.  

4.4.3. Procedures and Reporting 

All Councils and Committees are charged with making recommendations to the Board and are expected to report, in writing, to the Board at the Annual Meeting and Mid-Year Meeting, and present either oral or written reports at each monthly meeting. Dates that written reports are due to the Board prior to these meetings can be obtained from the Executive Director. 

4.5. Councils

4.5.1. Membership Development Council

Purpose: The Membership Development Council serves to retain and increase the membership of The Academy and recognize members who are significant contributors to the field as Fellows of The Academy.

Council Composition: The council shall be composed of the Chairperson and at least three Full members.  The Chairperson will serve a term of three years. The Chair will select the members of the Council.

Responsibilities of the Council Chair: Council Chair shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual. 

Responsibilities of the Council: The Membership Development Council has three major responsibilities:

  • Building and maintaining the membership of The Academy
  • Screening and evaluation of applications for membership, establishment of appropriate criteria for membership, reviewing allegations of unethical conduct of members, and administering the procedures for revocation of membership;
  • Screening and evaluating of members as potential Fellows with The Academy. 

4.5.2. Professional Development and Mentoring Council 

Purpose: The Professional Development and Mentoring Council serves to offer professional development opportunities for all levels of Academy members: students, early career, established career as well as facilitate year-round linkages and interactions between academy members.

Council Composition: The Council shall be composed of the Chair, the Research Scholars Program Chair, and at least three Council Members. 

Responsibilities of the Council Chair: Council Chair shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual.

Responsibilities of the Council:

  • Develop member benefits and services around professional development
  • Promote increased recognition of Academy member accomplishments and contributions
  • Offer professional development opportunities for all levels of The Academy including students, early career, established career health behavior scholars and researchers
  • Facilitate year-round linkages and interactions between Academy members
  • Develop and maintain opportunities for mentoring and collaboration among Academy members
  • Administer The Academy’s Research Scholars Program
  • Propose topics for PDMC Professional Development Luncheons, Roundtables and Workshops for the Annual Meeting.

4.5.3. Resource Development Council

Purpose:  The purpose of the Resource Development Council is to coordinate The Academy’s efforts to secure the resources necessary to carry out The Academy’s Strategic Plan.

Council Composition:  The council shall be composed of the Chairperson, the President-Elect and three or more members.  The Chairperson will serve a term of three years.

Responsibilities of the Council Chair: Council Chair shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual.

Responsibilities of the Council:  The Resource Development Council has the following responsibilities:

  • Enhance existing and develop new revenue streams for the Academy to support priorities determined by the Academy’s Strategic Plan.
  • Facilitate collaboration with other scientific, governmental and nonprofit organizations.
  • Coordinates and solicits all conference sponsorships.
  • Works with Executive Director to obtain sponsorship advertisements (web and print logos) and donation. 

4.5.4. Marketing and Communication Council 

Purpose:  The twofold purpose of the Marketing and Communications Council is to lead efforts to promote the Academy and its members to the broader health behavior research community, and to facilitate communication between and among Academy leaders, members, and the public. 

Council Composition:  The council shall be composed of the Chairperson and three or more members.  The Chairperson will serve a term of three years.

Responsibilities of the Council Chair: Council Chair shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual.

Responsibilities of the Council:

  • Producing and distributing press releases related to Academy business
  • Producing and distributing promotional materials
  • Evaluating, maintaining, and updating the Academy website
  • Maintaining the member listserv
  • Conducting member surveys
  • Disseminating scientific information such as conference proceedings
  • Serves as the liaison to the Conference Planning Committee
  • Coordinates the marketing of the conference to outside groups
  • Works with the Conference Planning Chair to develop the Conference Electronic Program
  • Conducts the evaluation of Annual Meeting

4.5.5. Awards Council

Purpose: The Awards Council will oversee the procedures for selecting, informing and announcing four different awards bestowed by the Academy:  Research Laureate and Lifetime Achievement Award, Judy K. Black Early Research Career Award, Mentorship Award, and the Annual Poster Awards.

Council Composition:

There are four Sub-Councils of the Awards Council:  The Research Laureate and Lifetime Achievement Sub-Council, the Judy K. Black Award Sub-Council, the Poster Awards Sub-Council, and the Mentorship Award Sub-Council.

The Research Laureate and Lifetime Achievement Award Sub-Council is chaired by the Past-President and also includes the President and at least 3 prior recipients of the Research Laureate or Lifetime Achievement Award, plus at least one additional full member of The Academy. The Awards Council Chair plays a supporting role in the selection process, but the Chair and other regular Awards Council members are not involved in the selection process.

The Judy K. Black Sub-Council is chaired by the Awards Council Chairperson and includes a former Judy K. Black award recipient, and at least three other full members of The Academy.

The Poster Awards Sub-Council is chaired by the immediate past Research Review Chair and also includes the current Research Review Chair, the Research Review Chair in-training, and at least 3 members who will serve as judges at the annual meeting.

The Mentorship Awards Sub-Council is chaired by the Awards Council Chair and includes at least 3 other full members of The Academy.

Responsibilities of the Council Chair: Council Chair shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual.

Responsibilities of the Council: The overarching responsibility of the Council is to administer each of the Academy’s awards.

4.5.6. Diversity and Equity Council

Purpose: The role of the Diversity and Equity Council is to weave into the Academy's fabric, issues of diversity in membership, governance and science such that it is embedded in the Academy’s culture and core values.

Council Composition:  The council shall be composed of the Chairperson and three or more members.  The Chairperson will serve a term of three years.

Responsibilities of the Council Chair: Council Chair shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual.

Responsibilities of the Council:

  • Work with the Board to facilitate adoption, integration and maintenance of diversity and equity values throughout AAHB membership and its activities
  • Interface with and provide support to other councils as committees to fulfill their responsibilities as it relates to diversity and equity issues

4.6. Board Committees

Each committee chair and appropriate officers and directors shall transmit annual written reports to the President who shall report to the membership.

4.6.1.  Nominating Committee

Purpose: The Nominating Committee shall be responsible for all aspects of Board member nomination and election processes, including development of the slate and facilitation of the election process.

Committee Composition:  The Nominating Committee is chaired by the President-Elect and will be composed of the Executive Board and the Executive Director.

Responsibilities of the Chair: Council Chair shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual.

Responsibilities of the Committee: Carry out all processes to execute the annual elections process outlined in the most recent version of the AAHB Policies and Procedures Manual. 

4.6.2. Past Presidents' Committee

Purpose: This committee is established to act as an advisory group to the AAHB Board of Directors.  The strategic priority is to support the mission, values, and priorities of AAHB through continued engagement.

Committee Composition:  The Past Presidents’ Committee is chaired by the Immediate Past President and will be composed of the past Presidents who are current Academy members.

Responsibilities of the Chair: Council Chair shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual.

Responsibilities of the Committee: 

  • Offer guidance and support to the AAHB Board of Directors in meeting the needs of the Academy today and into the future
  • Mentor new leadership
  • Represent AAHB in collaborative activities with national associations
  • Support membership recruitment activities
  • Preserve AAHB history and support the celebration of AAHB accomplishments
  • Meet at least once a year to receive information on activities and programs of the Academy and to offer their collective advice and counsel.

    4.6.3. Conference Planning Committee

    Purpose: Plan, organize, and run the conference.

    Committee Composition:

    Current Conference Committee Composition

    • Conference Planning Committee Chair
    • (Future) Conference Planning Committee Chair
    • Conference Planning Committee Immediate Past-Chair
    • President
    • Conference City Host/Hostess
    • Executive Director
    • Awards Council Chair
    • Marketing & Communications Council Chair
    • Professional Development & Mentoring Council Chair
    • Diversity and Equity Council Chair
    • Resource Development Council Chair
    • Program Chair(s)
    • Research Review Chair
    • Research Review Chair Select
    • Immediate Past Research Review Chair

    Future Conference Committee Composition

    • (Future) Conference Planning Committee Chair
    • President-Elect
    • Note: The (Future) Conference Planning Committee should be established no later than 18 months prior to the meeting.  There will always be two conference committees running at one time (i.e., Current Conference Planning Committee; (Future) Conference Planning Committee). This committee transitions to the Current Conference Committee following completion of the Annual Meeting.

    Responsibilities of Committee Members: Committee members shall adhere to the responsibilities outlined in the most recent version of the AAHB Policies and Procedures Manual.

    4.6.4. Research Review Sub-Committee

    The Research Review Sub-committee is composed of the current Research Review Chair, the Research Review Immediate-Past Chair, and the Research Review Chair-Select.

    Selection of the Research Review Selection is initiated by the Conference Planning Committee Chair. The term for the Research Review Chair-select is July 1 – last day of Annual Conference.  The Research Review Chair-Select assumes the role Research Review Chair immediately after the Annual Conference.

    4.7. Website

    The current website permits all board members the capability of editing pages that are pertinent to their board/council/committee roles. The responsibility for providing new content to the council for these pages falls to each board/council/committee chair or their designee; content should be reviewed annually. Requests for updates should be provided to the Council. The Marketing and Communication Chair is responsible for website oversight where regular checks on the currency of each page are required by this chair.

    Article V: Public Policy

    The Academy provides letters of support, white papers, position papers, general correspondence, documents and letters are generated depending on the nature of information promulgated by the Academy to appropriate individuals, organizations and agencies. Once forwarded to outside organizations and agencies, these public policy documents may be available on the Academy website for access by the membership and other interested parties.

    5.1. Official Letters

    Official letters from the Academy are generated at the request of individuals or agencies requiring Academy expertise. The designated Academy member compiles and drafts the letter for Executive Board review and signature of the President or relevant Academy member. A standard business letter is the required format.

    5.2. Position Papers

    Position papers are developed by Councils or the Executive Board. Issues requiring detailed research, collaboration, or special expertise are appropriate for position paper develop. Position papers are published/promulgated in the appropriate manner to reach concerned individuals and constituent organizations.

    Article VI: Ethics Policy

    The Academy members must be dedicated to carrying out the mission of the Academy in an ethical manner. We will: 

    • Recognize the primary function of the Academy at all times is to serve as the “research home” for health behavior scholars whose primary commitment is to excellence in research and the application of research to practice to improve the public’s health.
    • Accept the goals and values (see Guiding Principles—Goals, Values of AAHB).
    • Respect the structure and responsibilities of the Academy, provide them with facts and advice as a basis for their policy making decisions, and uphold and implement policies adopted by the Academy.
    • Keep the Academy informed about issues affecting it.
    • Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication and compassion.
    • Serve with respect, concern, courtesy and responsiveness in carrying out the Academy’s mission and goals.
    • Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities in order to inspire confidence and trust in our activities.
    • Avoid any interest or activity that is in conflict with the conduct of our official duties.
    • Respect and protect privileged information to which we have access in the course of our official duties.
    • Strive for personal and professional excellence and encourage the professional development of others.
    • Not discriminate against any individual on the basis of ethnic group, color, sex, creed, age, sexual orientation, or disability.

    Article VII: Conflict of Interest Policy

    The Academy members will not utilize their position on the Board for personal gain or to directly benefit the organization they represent.

    Conflicts of interest may arise in the relations of the executive board, council members, and members with any third parties.

    The fact that a disclosed interest exists does not mean necessarily that a conflict exists, or that the conflict, if it exists, is material enough to be of practical importance, or if material that upon full disclosure of all relevant facts and circumstances that it is necessarily adverse to the interests of the Academy. However, it is the policy of the Council that the existence of any of the interests described shall be disclosed before any transaction is consummated. It shall be the continuing responsibility of the Board of Directors and the Executive Director to scrutinize their transactions and outside business interests and relationships for potential conflicts and to immediately make such disclosures.

    Disclosure should be made in writing to the Executive Board as soon as the potential conflict is identified. Board members will sign an annual conflict of interest form at the annual meeting.

    Duty to Disclose – In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the conflict of interest and be given the opportunity to disclose all material facts to the Executive Board.

    Recusal of Self – Any interested person may recuse himself or herself at any time from involvement in any decision or discussion in which the interested person believes he or she has or may have a conflict of interest, without going through the process for determining whether a conflict of interest exists.

    Determining Whether a Conflict of Interest Exists – After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the Academy/Executive Board meeting while the determination of a conflict of interest is discussed and voted upon. The remaining Executive Board members shall decide if a conflict of interest exists.

    Procedures for Addressing the Conflict of Interest:

    An interested person may make a presentation at the Executive Board meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and vote on, the transaction or arrangement involving the possible conflict of interest.

    The President shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.

    Violations of the Conflict of Interest Policy:

    If the Executive Board has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.

    If, after hearing the member’s response and after making further investigation as warranted by the circumstances, the Executive Board determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.

    Article VIII: Confidentiality Policy

    It is the policy of the Academy that members may not disclose, divulge, or make accessible confidential information belonging to, or obtained through their affiliation with the Academy to any person, including relatives, friends, and business and professional associates, other than to persons who have a legitimate need for such information and to whom the Academy has authorized disclosure.

    Members shall use confidential information solely for the purpose of performing services as a trustee or employee for the Academy. This policy is not intended to prevent disclosure where disclosure is required by law.

    Members must exercise good judgment and care at all times to avoid unauthorized or improper disclosures of confidential information.

    Conversations in public places, such as restaurants, elevators, and public transportation, should be limited to matters that do not pertain to information of a sensitive or confidential nature.

    Article IX: Policy and Procedures Manual

    9.1. General

    The Secretary will be responsible for holding the latest version of the manual.

    9.2. Maintenance

    The Policy and Procedures Manual will be a standard agenda item for the annual and mid-year board meetings. Recommended revisions will be reviewed and decided during these meetings.

    9.3. Revision

    Recommended revisions to the Policy and Procedures manual must be made to the Secretary. All recommended revisions will be forwarded to the next board meeting (annual or mid-year) and discussed as part of the standard agenda item. Recommended revisions must be approved by the Executive Board.

    Article X: Indemnification of Directors

    The American Academy of Health Behavior shall indemnify the Board of Directors and each of its officers for the defense of civil or criminal actions or proceedings in a manner to and permitted by applicable law.

    Article XI: Membership Authority to Rescind Actions Taken by the Board or Address Member Concerns

    A petition containing signatures (or their electronic equivalent) from 10% of the Full Members of The Academy is required to hold a referendum on any matter of interest to The Academy. The referendum will be put to a vote of the Full Members of The Academy.

    Article XII: Membership Decisions

    Dissolution of the Academy or a substantial change to the mission must be voted on by the entire membership. A two-thirds affirmative vote of those voting is required to pass such a resolution; at least 20% of the membership must vote for the ballot to be valid.


    Joanne Sommers, M.Ed.,CHES
    Executive Director 
    Phone: (419) 760-6020
    Email:  jsommer@bgsu.edu 


    © 2014 American Academy of Health Behavior.  All Rights Reserved


    Powered by Wild Apricot Membership Software