(Last Revision 08/20/2013)
Article I: Name
The name of the organization shall be the American Academy of Health BehaviorTM, hereafter referred to as The Academy.
Article II: Mission
The mission of The Academy is to serve as the research home for health behavior scholars whose primary commitment is to excellence in research and the application of research to practice. Academy goals include:
Article III: Individual Membership
The Membership Development Council is responsible for evaluating all applications for membership, establishing appropriate criteria for membership, reviewing allegations of unethical conduct of members, and discharging the procedures for membership revocation. By applying for membership, applicants agree to accept and support the mission and goals of The Academy. Any member who pays annual membership dues is considered an active member of The Academy. There are two membership categories in TheAcademy: (1) Affiliate Member; and (2) Full Member; and three membership distinctions: (1) Founding Member; (2) Charter Member; and (3) Fellow Member. Application for membership assumes and implies support for the stated goals of The Academy.
A. Membership: The Academy is a multidisciplinary society of health behavior scholars and researchers.
Affiliate Member: Successful applicants must have at least two refereed data-based papers (quantitative or qualitative) published in national or international journals that regularly report findings of original health behavior research. Manuscripts “in press” or “accepted” are not eligible for consideration; only published manuscripts are reviewed. The intent of the Affiliate Membership category is to provide beginning researchers an opportunity to become involved in The Academy as he or she works toward completing the requirements for Full Member status.
Full Member: Open to persons who have at least 10 refereed, data-based papers (quantitative or qualitative) published in national or international journals that regularly report the findings of original health behavior research. Manuscripts “in press” or “accepted” are not considered; only published manuscripts are reviewed.
B. Membership Distinctions
Founding Member: Limited to the original 33 people who accepted the invitation and challenge to establish The Academy. Founding Members do not hold any special privileges beyond that of a Full Member. This membership distinction is merely a designation.
Charter Member: Limited to the 18 people who responded to an open invitation to join The Academybefore January 1, 1999. Charter Members do not hold any special privileges beyond that of a Full Member. This membership distinction is merely a designation.
Fellow Member: The status of Fellow is a superior distinction conferred by The Academy on members in recognition of an outstanding contribution to health behavior research. Fellow Members are entitled to use the designation of FAAHB after their degrees if they are active members. This category is open to members of The Academy who meet the following criteria:
Fellow confirmation requires a two-thirds majority vote by the Board of Directors (8 of 12 members). The Academy will officially award the designation of fellow at The Academy reception held each year during the annual scientific meeting.
Emeritus Member: Emeritus is a status intended for individuals who are retiring from full time employment but wish to remain actively involved in the Academy. Emeritus status requires a minimum of 10 years of continuous membership as a Full member and certification of ‘retired’ status. Emeritus members receive a reduced annual membership dues ($80) and annual meeting registration at ½ regular cost. Emeritus members receive no journal and cannot hold office in the Academy. Emeritus Fellow members may retain Fellow designation as long as membership is current.
C. Revocation of Membership.
Membership can be revoked by failure to pay dues. In addition, any member may be suspended for a period of time or expelled from The Academy for just cause including, but not limited to, violation of any of the bylaws or rules of the organization, or for public conduct prejudicial to the best interests of The Academy. Suspension or expulsion requires a 2/3 vote of the Board of Directors. A specific statement of charges shall be sent by certified mail to the last known address of the member so charged at least 30 days prior to the action of the Board. The statement shall also include a notice of time and place where the Board will meet to consider the charge so that the member has the opportunity to prepare a defense and refute the charge if he or she so desires.
Specific causes for expulsion shall include, but shall not be limited to, the following:
Article IV: The Board of Directors
A. Functions: The governing body of The Academy shall be the Board of Directors, hereafter called the Board. The Board shall:
When vacancies occur on the Board, the President shall recommend candidates to fill the vacancies. When vacancies occur mid-year, the current President recommends candidates to the Board. When vacancies occur as the result of completion of a term or as a result of a Board member taking on a different role on the Board at the completion of their current term, the incoming President recommends candidates to the Board. In either case, approval requires a two-thirds vote of the Board.
D. Removal from office.
Failure by any officer, council, or committee chairperson to carry out assigned duties or to attend two consecutive Board meetings will be grounds for removal from office and/or from the Board. Removal will be decided by a 2/3 vote (the Board member in question cannot vote) of the Board. Should informal discussions with the President or other representative of the Board fail to resolve the problem, the officer or chair in question will be given written notice of the Board's intention to remove him or her 30 days prior to voting for removal, so that he or she may prepare and present a defense.
With the exception of the Executive Director, members of the Board of Directors shall not receive compensation for their services.
Article V: Composition of the Board of Directors
A. Composition and terms of office
C. Board Member Job Descriptions*
In addition to their membership on Board,
1. The President shall:
2. The Immediate Past President shall:
3. The President Elect shall:
4. The Secretary shall:
5. The Treasurer shall:
6. Member Delegates (3) shall
7. Council Chairs (5) and Committee Chairs shall
Article VI: Executive Board
A. Membership of the Executive Board:
The Executive Board shall consist of the President, Immediate Past-President, President-Elect, Secretary, Treasurer, and the Executive Director (non-voting)
B. Functions of the Executive Board
The Executive Board may act in place of the Board of Directors between Board meetings on all matters except those specifically reserved to the Board by the Bylaws, pursuant to delegation of authority to such Executive Board by the Board of Directors. The focus of the Executive Board is on the day-to-day operation of The Academy between Board Meetings. Actions of the Executive Board shall be reported to the Board for ratification at the next Board Meeting. Another responsibility of the Executive Board is to identify candidates for election who are capable of gaining the support of the membership and advancing the purposes of The Academy.
The President shall call such meetings of the Executive Board as the business of The Academy may require or a meeting shall be called by the President at the request of two members of the Executive Board.
Article VII: Executive Director (ED)
The Executive Director is an employee of The Academy, reports to the Board and is governed by the goals, plans, bylaws, and policies of The Academy. The Executive Director receives a stipend and selected operating expenses as determined by the Board. The Executive Director is expected to function with a high degree of autonomy without daily supervision, but in close and regular communication with the President, Executive Board, and Board. The Executive Director works directly with other elected and appointed members of the Board to facilitate the accomplishment of specific activities and to improve functioning. The Board hires the ED for a 3-year term with a 6-month probationary period. The Executive Board will provide an annual evaluation.
The functions of the Executive Director include the following:
1. The routine responsibilities of the Executive Director include distribution of dues notifications; collection of dues, conference registration fees, and other fees; pay bills, taxes, and licensing fees; maintain financial records of expenses, income, investments; solicitation of donations (ads for the conference notebook or non-restricted donations); reporting financial state of The Academy to the Board; manage the annual and conference budgets; prepare tax information for an accountant annually.
2. The Executive Director orders supplies, maintains the membership list, facilitates updating of the webpage, and assists The Academy representatives with their activities.
3. The Executive Director attends Board teleconference calls and the midyear and annual meeting.
4. Conference Planning: The Executive Director is responsible for the logistical details of the annual and mid-year meetings, including but not limited to, the following details: identifying the facilities; negotiating costs for rooms, food, etc.; developing the conference announcement; collecting conference speakers audio-visual (AV) presentations in advance of the meeting; preparing the conference notebooks, handouts, registration materials, receipts, name tags, post-conference surveys, and table signs. The Executive Director also serves as the AAHB contact with hotel personnel, arranges AV for workshops and presentations; loads all conference speaker presentations onto laptop computer or other appropriate media; arranges CHES or other continuing education credit availability; reports results of conference evaluation to the Board; facilitates the work of the Conference Program Committee; and attends site visits to assist in the selection of future conference venues; promotes conference through web site and targeted mailings.
5. Communication and Coordination: The Executive Director works with the Board and committees to foster communication about Academy activities and provides coordination of activities within The Academy and with outside individuals and groups.
Article VIII. Councils
A. Composition of the Councils
1. Membership Development Council
This Council has these major responsibilities:
2. Professional Development & Mentoring Council
This council has the following responsibilities:
3. Marketing and Communications Council
This Council is responsible for the following:
4. Resource Development Council.
This Council is responsible for
This Council is responsible for overseeing all awards and recognitions given by the Academy
Article IX: Committees
1. Finance Committee. The Finance Committee will be chaired by the Treasurer and will consist of at least three additional members: Past President, Secretary, and the Executive Director of The Academy. This committee shall have the following responsibilities:
2. Strategic Planning Committee
3. Conference Planning Committee: The Conference Planning Committee will be consist of the Conference Planning Chair, Chair-Elect, Academy President, Immediate Past Conference Committee Chair, Program Chair(s), Research Review Chair, Research Review Chair-Elect, the Chairs of four (4) Councils (Awards, Resource Development, Marketing & Communication, and Professional Development & Mentoring), and the Executive Director. The Committee shall be fully responsible for the planning and execution of the Academy’s Annual Meeting.
Article X: Dues and Fees
A. Membership Dues
Annual and multi-year dues and assessments shall be established by action of the Board of Directors.
B. Active Member
An active member is one who meets all financial obligations and meets other such criteria as may be established from time to time by the Board of Directors.
Article XI: Fiscal Year
The fiscal year shall be July 1 to June 30.
Article XII: Business Affairs
A. Severable or Transferable Interest
No member shall have any severable or transferable interest in the property of The American Academy of Health Behavior.
All property of The Academy shall be subject to the control and management of the Board of Directors.
C. Appropriation of Funds
D. Policies and Procedures
The Board of Directors shall maintain supplemental policies and implementation guidelines.
Each committee chair and appropriate officers and directors shall transmit annual written reports to the President who shall report to the membership.
Article XIII: Nondiscrimination
There shall be no discrimination against any individual on the basis of ethnic group, color, sex, creed, age, sexual orientation, or disability.
Article XIV: Non-Liability of Directors
The Board of Directors shall not be personally liable for the debts, liabilities, and other obligations of The Academy.
Article XV: Indemnification of Directors
The American Academy of Health Behavior shall indemnify the Board of Directors and each of its officers for the defense of civil or criminal actions or proceedings in a manner to and permitted by applicable law.
Article XVI: Amendments to the Bylaws
Article XII: Parliamentary Authority*
To allow everyone to be heard and to make decisions without confusion, the latest edition of Roberts' Rules of Order, Newly Revised (by Henry Martin Robert), shall govern the proceeding of The Academy except where otherwise specified in these Bylaws.
The Board shall appoint a parliamentarian to advise the presiding officer on parliamentary procedure and help him/her conduct meetings using the four basic principles of parliamentary law: courtesy and justice to all, consider one thing at a time, the minority must be heard, and the majority must prevail.
Article XIII: Membership Authority to Rescind Actions Taken by the Board or Address Member Concerns
A petition containing signatures (or their electronic equivalent) from 10% of the Full Members of The Academy is required to hold a referendum on any matter of interest to The Academy. The referendum will be put to a vote of the Full Members of The Academy.
Article XIV: Membership Decisions
Dissolution of the Academy or a substantial change to the mission must be voted on by the entire membership. A two-thirds affirmative vote of those voting is required to pass such a resolution; at least 20% of the membership must vote for the ballot to be valid.
* Sections adapted from Board Source materials.